Downloadable Documents A-Z

The table below shows a list of downloadable policies, procedures, documents and forms that can be accessed via the HR reference manual.

To be able to download the documents:

Please click on the appropriate sub section heading
The documents are then listed below the relevant information

Company information and confidentiality

Whistle blowing (1)

	Code	Version	Title	Word	PDF
	FLP9d001	v2	Policy - Whistleblowing

Data protection and privacy

Data protection (1)

	Code	Version	Title	Word	PDF
	FLP17a001	v2	Policy - Data protection

Email and Internet Issues (1)

	Code	Version	Title	Word	PDF
	QDP17c01	v1	Policy - Internet and electronic usage

Monitoring and surveillance (1)

	Code	Version	Title	Word	PDF
	FLP17b001	v2	Policy - Use and monitoring of telecommunciations

Discipline and grievance

Discipline (39)

Code	Version	Title
QDF19a034	v1	Fact sheet - disciplinary procedures flow chart
QDD19a000	v1	Guidance Document - Disciplinary Meeting Oveview
FLL19a026	v2	Letter - Appeal against disciplinary decision
FLL19a029	v2	Letter - Appeal outcome conduct
FLL19a027	v2	Letter - Appeal outcome_performance
QDL19a009	v2	Letter - Attending discplinary hearing during sickness
QDL19a002	v2	Letter - Confirmation of receipt of statement_invite to meeting
FLL19a018	v2	Letter - Confirmation of warning Letter - all cases
QDL19a006	v1	Letter - Disciplinary suspension letter
QDL19a001	v2	Letter - Disciplinary_request to make a statement
QDL19a024	v2	Letter - Dismissal (contractual) in absence
FLL19a023	v2	Letter - Dismissal absence health
FLL19a021	v2	Letter - Dismissal conduct
QDL19a025	v2	Letter - Dismissal gross misconduct
FLL19a022	v2	Letter - Dismissal performance
QDL19a014	v2	Letter - Final reminder of hearing
QDL19a013	v2	Letter - First reminder of hearing
FLL19a004	v2	Letter - Investigatory meeting outcome_no action
FLL19a008	v2	Letter - Invite to attend disciplinary meeting
FLL19a003	v2	Letter - Invite to investigatory meeting
QDL19a012	v2	Letter - Invite to meeting despite resignation
FLL19a017	v2	Letter - Outcome of discplinary hearing
FLL19a015	v2	Letter - Outcome_No action after disciplinary hearing
QDL19a016	v2	Letter - Performance_Confirmation of verbal warning
QDL19a007	v2	Letter - Performance_invite to formal review meeting
QDL19a010	v2	Letter - Requirement to attend disciplinary
QDL19a005	v2	Letter - Time keeping informal meeting
FLL19a011	v2	Letter invite to disciplinary following resignation_all circumstances
QDN19a037	v2	Notes - Disciplinary investigation notes
QDN19a043	v2	Notes - Disciplinary meeting appeal notes Part 1
QDN19a044	v2	Notes - Disciplinary meeting appeal notes Part 2
QDN19a045	v2	Notes - Disciplinary meeting appeal notes Part 3
QDN19a046	v2	Notes - Disciplinary meeting appeal notes Part 4
QDN19a047	v2	Notes - Disciplinary meeting appeal notes Part 4a
QDN19a038	v2	Notes - Disciplinary meeting notes Part 1
QDN19a039	v2	Notes - Disciplinary meeting notes Part 2
QDN19a040	v2	Notes - Disciplinary meeting notes Part 2a
QDN19a041	v2	Notes - Disciplinary meeting notes Part 3
QDN19a042	v2	Notes - Disciplinary meeting notes Part 3a
FLL19a036	v1	Policy - Capability and performance July 2011
QDP19a035	v1	Procedure - Disciplinary

Grievance procedures (23)

Code	Version	Title
QDL19b005	v3	Appeal stage - successful
QDL19b006	v3	Appeal stage - unsuccessful
QDL19b007	v2	Confirmation meeting re appeal
QDL19b001	v2	Confirmation of meeting re formal grievance
QDN19b020	v2	Grievance appeal meeting notes part 1
QDN19b021	v2	Grievance appeal meeting notes part 2
QDN19b022	v2	Grievance appeal meeting notes part 3
QDN19b023	v2	Grievance Appeal meeting notes Part 4
QDN19b024	v2	Grievance appeal meeting notes part 4a
QDN19b012	v2	Grievance investigation summary notes part 1
QDN19b013	v2	Grievance investigation summary notes part 2
QDN19b014	v2	Grievance investigation summary notes part 3
QDN19b015	v2	Grievance meeting notes part 1
QDN19b016	v2	Grievance meeting notes part 2
QDN19b017	v2	Grievance meeting notes part 3
QDN19b018	v2	Grievance meeting notes part 4
QDN19b019	v2	Grievance meeting notes part 4a
QDP19b010	v2	Grievance Procedure
QDL19b003	v2	Grievance successful
QDL19b004	v2	Grievance unsuccessful
QDD19b000	v1	Guidance Document - Grievance Meeting Overview
FLL19a028	v2	Letter - Appeal outcome_absence
FLL19b002	v2	Letter - Grievance outcome general
FLL19b008	v2	Letter - Grievance_Outcome of appeal
FLL19b009	v2	Letter - Grievance_Resignation_Accepting resignation during grievance process

Employment contract, variation and breach

Employee handbook (27)

Code	Version	Title
QDP19b010	v2	Grievance Procedure
FLP14b001	v2	Policy - Adoption Leave
QDP5d007	v2	Policy - Anti Bribery
FLL19a036	v1	Policy - Capability and performance July 2011
QDP5d005	v3	Policy - Company vehicle drivers policy
FLP12a004	v2	Policy - Compassionate and bereavement leave
FLP5d001	v1	Policy - Corporate Social Responsibility
FLP17a001	v2	Policy - Data protection
FLP16a002	v2	Policy - Dress Code
QDP5d006	v2	Policy - Environment policy
FLP16a001	v2	Policy - Equal opportunities
FLP14e001	v2	Policy - Flexible working
FLP12b002	v2	Policy - Holiday
QDP17c01	v1	Policy - Internet and electronic usage
FLP14a001	v2	Policy - Maternity leave
FLP14d001	v2	Policy - Parental leave
FLP14c001	v2	Policy - Paternity leave
QDP5d002	v2	Policy - Recruitment
QDP5d003	v2	Policy - Relocation
FLP13d007	v2	Policy - Sickness
QDP5d004	v2	Policy - Subsistence
QDP13d012	v1	Policy - Time Keeping and Absence
FLP14f001	v2	Policy - Time off to care for dependants
FLP17b001	v2	Policy - Use and monitoring of telecommunciations
FLP9d001	v2	Policy - Whistleblowing
QDP5d008	v1	Policy_Social Media
QDP19a035	v1	Procedure Disciplinary

Information to be provided in writing (2)

	Code	Version	Title	Word	PDF
	QDF5c002	v3	Standard Contract of Employment

Terms (5)

Code	Version	Title
FLA5b001	v2	Agreement - Contract of employment for general staff
FLA5b002	v1	Agreement - Contract of employment for senior staff
FLA5b003	v1	Agreement - Licence to occupy For HB
FLC5b004	v2	Clause_Accommodation
FLA5b005	v2	Zero hours Casual contract

Varying terms and conditions (6)

Code	Version	Title
FLL5e004	v2	Change of job
QDD5e000	v1	Guidance Document - Variations to Contract Overview
FLL5e005	v2	Letter - Contract_Agreed variation
FLL5e007	v2	Letter - Contract_Unilateral variation
FLL5e003	v2	Letter - Promotion
FLP5e001	v2	Policy - Career breaks
FLP5e002	v2	Policy - Sabbatical_shorter version

Ending employment

Redundancy (17)

Code	Version	Title
QDL25c011	v2	2nd stage at risk
QDL25c025	v2	At risk electing representatives over 20
QDL25c006	v2	At risk letter less 20 unique wholepool
QDL25c008	v2	At risk, less than 20 pool of posts
QDD25c000	v1	Guidance Document - Redundancy General Oveview
FLL25c018	v2	Letter - Redundancy_Confirming dismissal following selection criteria
FLL25c019	v2	Letter - Redundancy_Invite to appeal hearing
QDL25c026	v2	Letter to Trade Union notifying of potential redundancies
FLP25c022	v2	Policy - Redundancy
QDF25c017	v2	Redundancy entitlement form
QDM25c003	v2	Redundancy payments matrix
QDP25c002	v2	Redundancy process_Less than 20_Pool of Posts
QDP25c001	v2	Redundancy process_Less than 20_Unique role_wholepool
QDL25c016	v2	Redundancy_Dismissal letter
QDL25c007	v2	Redundancy_potential dismissal meeting
QDM25c012	v2	Selection criteria - Example 1
QDM25c013	v2	Selection criteria - Example 2

Termination of employment (6)

Code	Version	Title
QDL25a001	v2	Acceptance of resignation letter under grievance
QDL25a002	v2	Acceptance of resignation under investigation
FLF25a003	v2	Form - Exit interview form
FLL25a004	v2	Letter - Garden leave
FLL25a005	v2	Letter - Resignation - Standard acceptance letter
FLP25a011	v2	Policy - Retirement

Equality at work

Discrimination - Scope (2)

	Code	Version	Title	Word	PDF
	FLP16a002	v2	Policy - Dress Code
	FLP16a001	v2	Policy - Equal opportunities

Flexible working

Part-time workers (1)

	Code	Version	Title	Word	PDF
	FLL6c001	v2	Letter - Part-time work

Types of flexible working (19)

Code	Version	Title
QDF14e002	v2	Flexible working application part A
QDF14e003	v2	Flexible working application part B
QDF14e004	v2	Flexible working application part C
QDF14e005	v2	Flexible working application part D
QDF14e006	v2	Flexible working application part E
QDF14e007	v2	Flexible working application part F
QDF14e008	v2	Flexible working application part G
FLL14e012	v2	Letter - Flexible working_Confirmation of withdrawal
FLL14e018	v2	Letter - Flexible working_Employee notice of withdrawal
FLL14e013	v2	Letter - Flexible working_Employee request
FLL14e014	v2	Letter - Flexible working_Employer accepting appeal
FLL14e015	v2	Letter - Flexible working_Employer rejecting appeal
FLL14e011	v2	Letter - Flexible working_Employer request time extension
FLL14e016	v2	Letter - Flexible working_Notification of acceptance
FLL14e017	v2	Letter - Flexible working_Notification of refusal
QDL14e009	v2	Letter - inviting employee to a meeting to discuss flexible working
QDL14e010	v2	Letter - inviting employee to appeal meeting re flexible working
FLL6a001	v2	Letter - Job share
FLP14e001	v2	Policy - Flexible working

Working at home (1)

	Code	Version	Title	Word	PDF
	FLL6b001	v2	Letter - Confirmation of Homeworking

Health and safety

Duties (0)

	Code	Version	Title	Word	PDF
	QDP15a001	v1	H&S Policy Statement
	QDP15a002	v1	Health and safety policy

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Downloadable Documents A-Z

Company information and confidentiality

Whistle blowing (1)

Data protection and privacy

Data protection (1)

Email and Internet Issues (1)

Monitoring and surveillance (1)

Discipline and grievance

Discipline (39)

Grievance procedures (23)

Employment contract, variation and breach

Employee handbook (27)

Information to be provided in writing (2)

Terms (5)

Varying terms and conditions (6)

Ending employment

Redundancy (17)

Termination of employment (6)

Equality at work

Discrimination - Scope (2)

Flexible working

Part-time workers (1)

Types of flexible working (19)

Working at home (1)

Health and safety

Duties (0)